What are the conference dates?
Attendees will arrive in Barcelona on Tuesday, 1 April. Registration will open at 1:30 PM and sessions will begin that afternoon. There will be full day and evening programs on 2, 3 & 4 April. Departures will take place on Saturday, 5 April.

Where will breakfast be served?
Breakfast will be served in the Traca restaurant prior to conference kick-off each morning. Coffee will be available all day in the meeting space foyer.

What should I pack?
General: In April, Barcelona typically experiences mild weather with temperatures ranging from around 11°C (52°F) to 19°C (66°F). It’s generally quite pleasant with increasing sunshine and longer days compared to the winter months. However, occasional rain showers are still possible, so it’s a good idea to pack some layers and an umbrella just in case.

What is the dress code for meetings?
The dress code for the Hackathon is smart casual. Meeting rooms can be a bit chilly during daytime sessions, so we recommend bringing an extra layer if you tend to get cold.

What should I wear to the evening events?
The dress code for evenings is more relaxed, so please wear whatever makes you feel comfortable. For those who prefer specifics, we will share more details soon about what to expect for each evening.

Is attendance mandatory?
Attendance at the GlobalLink Hackathon 2025 is optional. Of course, we would love for all invited employees to attend, and learn, but the choice is yours. All we ask is that you decide quickly; if you are not planning to attend, we may be able to offer the spot to someone else who would benefit.

Can I invite my colleagues?
All conference attendees were selected by leadership teams and senior managers. Invitations are not transferrable. If you think someone is missing who should be in attendance, please flag this to your senior manager who will be able to discuss with the leadership team.

Can I bring a guest?
No guests or plus-ones are allowed. Only invited employees from the TransPerfect family of companies can attend sessions or evening events

Do I need to bring my own laptop?
Yes, please bring your company laptop for the Hackathon. In case you don’t have a company, please kindkly bring your own. If you don’t have a laptopn, please contact glhackathon glhackathon@transperfect.com  to request a loan. We will have a few loan laptops available.

I would like to extend my hotel room at the end of the event, how do I do that?
Please reach out to the planning team using the contact form below. Someone will share details on who to contact to extend your room at your hotel.

Which hotel will I be staying in?
All attendees will be staying at ME Barcelona by Meliá. Accommodations will be assigned and shared once the full attendee list is confirmed. Please expect to receive details of your hotel reservation during the week of 24 March. Additionally, a second hotel, Negresco Princess, has been booked for the event. It is less than a 4-minute walk from ME Barcelona.

Can I select my roommate?
Roommates will be assigned in consultation with division leadership. We are unable to guarantee roommate preferences.

Will I have to share a room?
TransPerfect company policy is double occupancy rooming. All attendees have the option to pay a supplementary cost—half of the group room rate—if you wish to have your own room. This cost is $199 per night for a four-night total of $800 and you can confirm this option when you complete your travel request.

Can I book my own hotel?
No, all hotel accommodations are being handled centrally.

Can I have a late check-in or early check-out?
Early check-in and late check-out are at the discretion of the hotel. Please contact the hotel when assigned to discuss.

How do I book my travel for this event?
Once you’ve registered, keep an eye out for an email inviting you to complete a travel request form. After submitting the form, you’ll receive a ticket from the travel team, and they’ll follow up shortly to coordinate your travel plans.

Please be patient as there are many itineraries to book. Rest assured the team will get to your request.

Can I book my own flight?
No, all travel for the GlobalLink Hackathon 2025 should be booked by the TransPerfect travel team. You will not be reimbursed for flights you have booked yourself.

Can I arrive early, or leave late?
If you would like to arrive early or leave late for personal reasons, assuming you have your manager’s written approval to do so, you may make a special request. Please note that any difference in fare resulting from the fulfillment of a special request must be paid by the individual who requested it. Additional hotel night costs outside of 1-4 of April will need to be covered by the individual and we cannot guarantee availability within the hotel at which you will be booked. The Marcomm or travel teams will not handle early arrival bookings, so our recommendation is to make your reservation independently. In some cases, it may be possible to extend your conference hotel room after 5 April.

I’d like to extend my trip; can I request a specific flight?
Yes, assuming you have your manager’s approval to do so (in writing) you may make a special request. Please note that any difference in fare resulting from the fulfillment of a special request must be paid by the individual who requested it. Typically, this can be deducted from your next expense payment via Concur.

I need to change my flight/I’ve lost my e-ticket/my flight has been canceled. Whom should I contact?
If you have any issues with your ticket you should reach out to the travel team at travelsupport@transperfect.com for assistance. Many day-of-travel challenges are best handled by directly contacting the airline, so you may wish to try this first.

I need a visa to travel to the conference; how do I get this?
Please complete your travel request and note that you require a visa in the comments section on that form. The travel team should book you a flexible ticket. Once you have done this, you should reach out to your local HR rep to discuss your specific case and get the process started. If proof of hotel accommodation is required for your visa, HR will reach out to the planning team directly on this matter.

When and where do I register and pick-up my name badge?
Registration will open at the ME Barcelona by Melia at 1:30 PM on Tuesday, 1st April. Please keep your name badge with you at all times, including during the day at the conference and also at the evening events.

Will meals be provided?
All meals will be provided from breakfast on 2 April to dinner on 4 April. To cover the cost of meal expenses incurred during travel days to and from Barcelona, every Hackathon attendee will be able to claim a set one-off amount of $45 via Concur.

What other expenses will be covered?

Home to airport transportation: TransPerfect will cover the cost of your travel to and from your home airport. Please refer to the company’s reimbursable expense guidelines for details on what you are authorized to claim.

Barcelona airport transportation:
The hotel is located in the heart of Eixample neighbourhood, which can be easily accessed by AeroBus and Metro.

Other expenses: If you have any other questions related to expenses for this trip, please refer to the company reimbursement guidelines, which can be found on Central.

How do I claim my expenses?
Expenses are claimed through Concur. If you are not familiar with this process, you can find further details on how to set up an account and claim expenses on Central.

Due to the increased number of requests and teams joining this year’s Hackathon, we have reserved multiple rooms at the Hotel Negresco Princess, which is less than a 4-minute walk from ME Barcelona, where the event will take place.

Further instructions will be provided once the room assignments have been finalized. Please stay tuned for more details.